Purchasing Process

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    All purchases require a purchase order. We cannot reimburse for purchases that do not have prior approval.

     

    Any account must have sufficient funds to cover purchases before any orders will be processed.

    • Step 1: Secure three prices/bids.
    • Step 2: Complete requisition form (download, print, complete)
    • Step 3: Signature of building administrator/supervisor
    • Step 4: Receive Purchase Order number and make purchase
    • Step 5: Once your order has been delivered, check inventory, sign invoice, give invoice to bookkeeping.

     

    Some online orders can be made following the same process.

     

    Some online orders, such as Amazon, will only take credit cards. If a purchase must be made through such an account, follow these procedures. You may not use personal credit cards.

    • Step 1: Secure three prices/bids.
    • Step 2: Complete requisition form
    • Step 3: Signature of building administrator/supervisor
    • Step 4: Submit or transmit the url for the order and the signed requisition to "Mindy Collins" mcollins@dyersburgcityschools.org and
    •            she will complete the credit card transaction
    • Step 5: Once your order has been delivered, check inventory, sign invoice, give invoice to bookkeeping.

     

    The three prices/bids may be printed from online sources or prepared by a vendor.

     

    Small purchases of common supplies, such as through WalMart, may be processed without three bids/prices. They should follow steps 2 – 5 just like other purchases. These purchases should be less than $100 and made only for common supplies. WalMart purchases require a WalMart credit card from your school or the CO.

     

    Purchases over $10,000 must follow Board Policy.

     

     

    Keep copies of all paperwork for your records.

Purchasing Form